ACCOUNTS AND OFFICE MANGER
StartBright is a registered charity that provides excellent childcare,
early learning and school age childcare services to over **Apply on
the website** children in seven different locations every day.
Children in our service come from a variety of backgrounds. We
particularly support children coming from communities experiencing
disadvantage, children with additional educational needs and children
from families with multiple disadvantage. We employ over **Apply on
the website** staff and our services are delivered in a safe,
supportive and creative environment.
We are seeking an experienced, well organized, ambitious and
enthusiastic person for the role of Accounts and Office Manager. The
successful candidate will be responsible for ensuring high levels of
organizational effectiveness.
We are looking for someone who is flexible, thoughtful,
self-motivated, quick thinking and able to juggle multiple and diverse
responsibilities. The candidate will have proficient MS Office skills,
excellent accounts and office management experience.
ROLE ACCOUNTABILITIES AND CORE RESPONSIBILITIES
REPRESENTATION Professional company representative to both internal
and external employees, clients and partners.
KEY ACCOUNTS RESPONSIBILITIES:
* Prepare weekly payroll including updating payroll for new staff and
preparation of weekly variance analysis
* Prepare weekly summaries of parents fees received for each unit
* Monitor Petty Cash accounts and manage cash transfers
* Process monthly supplier payments for each unit and process adhoc
payments as required
* Prepare monthly templates to upload payments, wages, funding
receipts and parents fees to General ledger
* Assist with month end up date of General ledger
* Assist with preparation of year end audit file
* Assist with preparation of returns to Pobal and other funders
* Assist with preparation of annual budget
* Assist with preparation of management reports and board packs
* Assist with adhoc finance projects
KEY ADMINISTRATIVE RESPONSIBILITIES:
* Support CEO, Financial Controller and Quality Mentor with key
administrative tasks
* Assist with maintenance of employee records and contracts.
* General office duties including management of petty cash, post,
stationery and office supplies
* Assisting with new employee setup on systems (Time Recording,
annual holidays recording etc)
* Responding to telephone, email and face-to-face enquiries in a
professional and proactive manner.
* Organising meetings and managing databases, bookings, organising
events, ordering equipment, preparing
* Ensure the office is well organised, tidy, with an appropriate
filing system in place
* Manage and maintain archiving systems in line with GDPR
* Maintain all records in relation to the requirements of our
Funders/ Capital Grants
* Ensure that the childcare policies & procedures manuals are kept
up to date & update the employee handbook in line with HR requirement
* Assist with recruitment processes, communication with candidates
both before and after interviews, i.e. garda vetting, reference
checks, check and arrange mandatory training
* Assist with managing the planned repairs and maintenance system
for the facilities and any issues that arise in consultation with the
Project Leaders
* Maintain the postage system, photocopiers, computers etc. and seek
appropriate 'call out' assistance when required
* Assist in managing the StartBright social media platforms in
conjunction with the Quality Mentor, ensure our social media platforms
are updated regularly
* Provide other support as required to the CEO and or other head
office staff
* Take on other tasks which may arise within the Administrator role
EXPERIENCE REQUIREMENTS:
* 3+ years working in a similar role.
* Educated to honours Leaving Certificate level, with excellent
written and verbal communication skills.
* Working knowledge of SAGE and Brightpay or similar systems
(training provided)
* Prior knowledge of website administration is desirable but not
essential
* Experience of the community/ voluntary sector and grant
administration processes would be an advantage but not essential
* Ability to work independently with minimal guidance to drive
things forward.
* Outstanding organisational, prioritisation and time management
skills.
* Very strong in MS Office Suite in particular excel.
* Strong attention to detail and ability to follow through with a
high-level of accuracy.
* Demonstrated experience exercising sound judgment and a high level
of discretion with sensitive/confidential information.
* Flexible, results/action-oriented, ability to adapt to changing
priorities in a dynamic organization.
PERSON SPECIFICATION:
* Excellent communication skills and exhibits a professional
demeanour.
* Demonstrates a high level of professionalism in dealing with
confidential and sensitive issues.
* Enthusiastic team player that demonstrates flexibility in their
approach and a desire to deliver the best outcomes for colleagues and
clients.
END DATE FOR APPLICATION Wednesday 5th October.
Fulltime **Apply on the website** hours /Salary **Apply on the
website**K
SEND APPLICATIONS TO: **Apply on the website**
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We need : English (Good)
Type: Permanent
Payment:
Category: Others
